Priority Time Management is a system of sorting activities into High Urgency and low need activity.
Plan a ‘to-do-list.'
Decide on your (realistic dreams) goals, and believe in them
Make your action plan so you can see and believe in how you will achieve these aims.
Write a ‘to do list’ of 6 items to do tomorrow; take 3 of these items directly from your action plan to achieve your goal.
I try not to give myself more than six written down to do list items. I write these things down the night before the day I need to do them. I review this list first thing in the morning. I mark these items off as I do them. If I complete all on my short list, I can always add more.
I am FLEXIBLE. Sometimes a new priority appears, and you need to drop all other items on your to-do list and attend to that.
At the end of each day, I check off all the items on my ‘to-do-list, ’ and I always PRAISE myself for what I have achieved. I never berate myself for anything I did not achieve. This is especially important for moms and caregivers to remember.
Feel proud of what you do achieve. While you can be very skillful in guiding another, you cannot plan into your life the behaviour and activities of the person you care for.
You need to keep this ‘to-do-list’ loose and flexible and just try not to allow too many stressful number one priorities to occur an once. If you do have a lot of number one priorities, put all the number two priority activities aside, and don’t add the burden of guilt of not doing a number two priority, to the crisis of a DO IT NOW, urgent number one priority.
I then write out the ‘to-do-list’ for the following day, and I reassess priorities. Just because something was a one or two priority today does not mean it will have the same priority tomorrow. The two priority might now be an urgent, important, one, or it might now, not be important or critical and simply no longer needs to be included on the list. Keep your priorities, flexible. Stay loose and relaxed, forgiving in your expectations of yourself and be a loving, self-nurturing best friend who is generous in self-praise at what you do, have, and are achieving.
Nothing helps you achieve your goals better than going to bed feeling you are on track to achieving your goals, and that does not require perfection, simply consistently going to bed, and getting up in the morning, focused on your goal, knowing you have an action plan that will allow you to achieve it and knowing that half of your to-do list for the following days leading you to your goal.
So your goal is ‘the size of an elephant,' seemingly insurmountable.
I felt like that when I was 115 kilo and wanting to be slim.
I felt like that when I had a large home and an art gallery and had to downsize quickly to a small home near family and become a full-time carer for an ill husband.
”How do you eat an elephant”?. ~~~ ‘One Bite at a time.'
Every day I scheduled an appointment with myself to look at the goal, look at the short term goals that were steps to achieve these big goals. In fact, if the big goal is too scary and frightening, then just look at the small short term goal today. Look at the action plan to achieve this. Write this down and place it where I see it frequently. Decide what you are going to do to take a bite out of the elephant. Write this in your ‘to-do-list.'
I do not have to eat an elephant tomorrow; I simply am going to take a small manageable bite.
If something that I am about to do, doesn’t move me towards my goals or something that is important to me at that time, then don’t do it.
There is more than one system of organizing your priorities; the Priority system is just one.
Be flexible; this system might not be the one you choose. I have used both this system and the Pareto Principle, the topic of my next time management introduction, post; for four decades.
Mark McCormack of the ‘What they don’t teach you at Harvard Business School’ fame, says, ~“I have never known a successful person who doesn’t operate from some personal, organizational system.”